User Guidelines AIMS - Application for IPR Recordation and Agent

 Download ACA Integrated (IPR) Management System (AIMS) User Guidelines (PDF, 541KB)

ANNEX: 1

1. User Guidelines for Application for IPR Recordation.

To apply for recordation of an Intellectual Property Right;

1. Visit https://public.aims.aca.go.ke
2. Create an account. Upon creation of an account, you shall be prompted to verify your account through the email address provided.
3. Log in as an IPR Owner or log in as an IPR Agent and follow the agent admission process.
4. To be admitted as an agent, you will be required to provide;
   - A valid Power of Attorney in Form ACA 15, stamp duty paid, certified as a true copy of the original and notarized if foreign,
   - Proof of membership to a statutory professional body in Kenya or proof of compliance with the Private Security Regulation Act, No. 13 of 2016.
5. You can apply for recordation as an individual, a partnership or a company as follows;
   - As an individual, you shall provide a certified copy of Passports/Identification Card
   - As a partnership, you shall provide the full details of the partners, certified copies of their Passport/ identification cards and a partnership registration certificate.
   - As a company, you shall provide the company details, a certified copy of the certificate of incorporation and tax pin certificate (optional).
6. Select the type of IPR you wish to record, i.e. a trademark, an industrial design, a patent, a utility model, a copyright or any other.

NB

• For a trademark you shall select the applicable Nice Classes as provided in the registration certificate.
• For an industrial design, you shall select the applicable Locarno Classes as provided in the system
• It shall not be mandatory for an IPR owner to record all the registered IPRs relating to one product.

7. Provide the details of the IPR, including the name of the IPR, IPR registration number and expiration date and attach a certified copy of the valid IPR Registration Certificate.
8. Submit the details of the manufacturer, foreign entities, parent company, subsidiaries and licensees if any.
9. If you are an IPR owner, you may select an agent from the list of accredited agents from the system. Alternatively, an IPR owner can still issue an agent with a power of attorney (Form ACA 15) for them to follow the agent admission process.
10. Provide the product details, including the product name and product description and upload clear representative images of all products trading under the registered IPR, including all SKUs, models and variations.
11. A downloadable invoice is then generated; USD 90 for the first class and US$10 for every subsequent class of a trademark or an industrial design. IPR types with no multiple classes shall only attract a fee of USD 90 per IPR.
12. Payments shall be made against the invoice through M-PESA, Credit/Debit Card or Cash deposit/EFT, Bankers' Cheque or RTGS and proof of the offline payment attached.
13. All payments shall be made to: 

ANTI COUNTERFEIT AGENCY 
KENYA COMMERCIAL BANK
KIPANDE HOUSE BRANCH
ACCOUNT NO: 1128466090
BANK CODE: 01
BRANCH CODE: 101 

OR MPESA PAYBILL: 682067, ACCOUNT NO: (enter application reference number as indicated on the invoice)    

14. Upon completion of payment, submit the application to ACA for consideration.
15. ACA will review and consider for approval all applications within a period of 30 days.

NB

• Additional information may be required from the applicant before an approval is done.
• ACA also reserves the right to reject an application on reasonable grounds.

17. Upon approval of an application, the applicant will receive a recordation certificate through their email or through the AIMS portal. The recordation shall remain valid for a period of 12 months subject to annual renewal at USD50.

ANNEX: 2. 

1. User Guidelines for Application for Admission as an Agent. 

To apply for admission as an Agent;

1. Visit https://public.aims.aca.go.ke
2. Create an account. Upon creation of an account, you shall be prompted to verify your account through the email address provided.
3. Log in as an IPR Agent.
4. You can apply for admission as Agent as an individual, a partnership or a company as follows;
   - As an individual, you shall provide a certified copy of Passports/ Identification Card. (Ensure the power of attorney is in the name of the individual applying for admission as an agent).
   - As a partnership, you shall provide the full details of the partners, certified copies of their passport/identification card and a partnership registration certificate. (Ensure the power of attorney is in the name of the partnership applying for admission as an agent).
   - As a company, you shall provide the company details, a certified copy of the certificate of incorporation and tax pin certificate (optional). (Ensure the power of attorney is in the name of the company applying for admission as an agent).
5. You shall be required to upload a valid Power of Attorney in form ACA 15. The power of attorney must have stamp duty paid, certified as a true copy of the original and notarized if foreign.
6. You shall be required to upload proof of membership to a statutory professional body in Kenya or proof of compliance with the Private Security Regulation Act, No. 13 of 2016.
7. A downloadable invoice of KES. 10,000 is generated.
8. Payments shall be made against the invoice through M-PESA, Credit/Debit Card or Cash deposit/EFT, Bankers' Cheque or RTGS and proof of the manual payment attached.
9. All payments shall be made to:

ANTI COUNTERFEIT AGENCY 
KENYA COMMERCIAL BANK
KIPANDE HOUSE BRANCH
ACCOUNT NO: 1128466090
BANK CODE: 01
BRANCH CODE: 101
 

OR MPESA PAYBILL: 682067, ACCOUNT NO: (enter application reference number as indicated on the invoice)

10. Upon payment, submit this application to ACA for consideration.
11. ACA will review and consider for approval all applications within a period of 30 days.

NB

• Additional information may be required from the applicant before an approval is done.
• ACA also reserves the right to reject an application on reasonable grounds.

Upon approval of an application, the applicant will receive a certificate for admission as an agent through their email or through the AIMS portal. The registration shall remain valid for a period of 12 months subject to annual renewal at KES. 5,000.

For more information, visit www.aca.go.ke, or call +254-(0)-20-2225130, or email This email address is being protected from spambots. You need JavaScript enabled to view it..